The first preview of the book can be found here:
I hope you enjoy it, and I can’t wait to share more of this book with you.
The first preview of the book can be found here:
I hope you enjoy it, and I can’t wait to share more of this book with you.
Productivity is such a huge focus in our lives. We are all allocated the same amount of time, so how do some people do amazing things while others always seem behind the curve?
The answer, in some ways, is that those who are on their game have learned how they themselves can be productive. Certainly there’s no one shot solution, and productivity isn’t the only answer to rising above average, but I would argue that those who are above average absolutely cannot ignore the importance of finding ways to stay productive with their time.
In this article, I will discuss my tips for finding personal productivity.
Time is your most valuable resource. It is the resource that no one can leverage against another person, because we are all given the same amount of time in a given day. The only way we can rise above average is to treat time for what it is: a consistently valuable and rare resource. Truly adopting this perspective is the driving informer behind changing your habits. This is your motivation.
What is Your Time? This isn’t a metaphorical or philosophical question – it is actually quite practical. What time are you giving yourself per day? Mine is from 6 to 8 in the morning. This is a new habit I am constantly forming, but this is when I build my side ventures, when I do my reading and writing, whatever I choose to do. Specifically, my time is uninterrupted, and I can gain pure focus during that time. I’d recommend mornings, as this is the time when you are most likely to have the drive necessary to turn that time into value.
Give yourself the incredible gift of time. No one else can give it to you.
Pro tip: The morning is also a good option because we often sleep as a luxury. Do you prefer the luxury of sleep, or the reward of accomplishing your goals? I know my answer.
When I was doing my masters program, I constantly had to make a choice: order food in, or go and get lunch. (This was before my wife and I made a conscious decision to eat as many whole foods as possible.) While the delivery fee was outrageous sometimes, I had to consider the value of my time, and on many occasions, the delivery fee was justified because ultimately my time was worth more than the hours I would spend traveling and sitting. What are you trading your time for? Could you delegate or hire out a task you are currently spending your time doing? Something even as simple as mowing your lawn could be hired out, freeing you up for more time to spend doing things only you can do.
Note: I do not recommend take-out food as a time saver (or restaurant food in general) unless it’s an absolute necessity; eat a load of plant-based whole foods, and keep them fresh in your fridge and pantry available at all times. This will likely save you money in the long run anyway, even if you go Gung ho organic like I did.
Unlike your regular to-do list, which can grow to extraordinary lengths, create a list with non-negotiable tasks that you must finish today. Make that list accomplishable, and prioritize by the value that is delivered both now and in the long term.
Don’t check your email, your phone, or your chat messages until you mark off the things on your must do today list. Other people have “must do today” lists, and if you’re not careful, you’ll work harder on their list than you will yours.
Productive time means time that you have control and domain over. It’s time that you spend working towards your goals. Reactive time is time that someone else is spending for you. This isn’t just “side job versus work” – this is totally applicable at your day job. Want to get your task list done? Do it first – make it a priority. You’ll be surprised how a few hours often doesn’t make a bit of a difference for those people who are fighting for your time and attention, but how HUGE of a difference it makes for you.
Having a tough time leveraging your hours properly? Work 2 hours less per day for a week, but retain the size of your Must Do Today list. I bet you will be surprised at how much more you will achieve when you set a concrete end-time. This principle isn’t new, but it certainly is effective, and worth echoing again here.
Michael Hyatt has a fantastic resource that helps you with this particular effort, which you can find here, but the basic idea is this: If you don’t have a plan for how you want to spend your time, how can you expect to accomplish your goals? As Michael says, take the initiative to “live on-purpose.”
Take the time to evaluate your habits and values, and what you want your weeks to look like in a perfect world. Set your long term goals, and design your ideal week around what it would take to achieve those goals, realistically. If you are lucky enough, you are the author of your own time. Even if you work long hours at your day-job, you are the author of your off-time. Evaluate and consciously determine how you want to spend it.
This exercise does a lot for you. It might even give you a good perspective on what things need to be pushed off your plate indefinitely, or maybe it will help you realize that you are already crazy productive.
This is by no means an exhaustive list, but hopefully you will find a few of these things helpful in your own life. If you do, Tweet about it!
I’m loving the newest version of Wunderlist. Honestly, I’m not even sure what all has changed, but here’s what I know: Wunderlist is probably my favorite ToDo management application thus far.
That’s a big deal, you know… there’s about a thousand ToDo managers.
Here’s how I’m using it.
One of Wunderlist’s primary killer features is the fact that it is available everywhere. Native apps for Apple devices, and a web interface. It really is everywhere.
So make your to-dos accessible everywhere. Unlike your email, having your todos accessible actually helps your productivity if you know when to look at the list.
Who knew you could do hashtags in Wunderlist. This allows for clickable searchability. Adding some kind of context allows you to do things like: “Clean out closet. #15m #home #busywork”. When you’re at home, your mind is completely fried, and you have 15 minutes to kill, having these tags helps you find the tasks that should be done at that point in time. When we have 15 minutes to spend, knowing exactly what we’re going to spend that 15 minutes doing is essential.
When organizing my to-dos, it’s cognitively helpful for me to think about my home chores, side projects, and work projects in different contexts. Thus, when I’m thinking about writing articles, I have a list dedicated to writing articles. I can tag things to fall back to related tasks, like #writing, which I can put both on my book-writing efforts as well as my personal writing efforts.
Shared lists are another killer feature.
My wife and I always need the same groceries. So, when we go grocery shopping, having the list available is super valuable. Pro-tip: when you run out of something, mark it off the list, and use the “completed” view to show you what you need to buy. Much easier than unmarking. Once you’ve bought everything, clean up your “completed” by marking them as “incomplete”. Dirty, but usable.
Sharing a list means you can also assign items. This makes divvying up responsibilities a breeze.
If you don’t have a priority list that is your daily requirement, then you don’t really have an “in-queue” context. Make these non-negotiable, and make them completely accomplishable.
Your to-do list is built to take care of your meta-work – your work about work. Stop thinking about what it is that you have to do, and pull it off the top of your list. This means it takes time to manage your list. So, dedicate some time to administering your list. Simple as that, you’ve done all of your meta work, which otherwise would steal from your insignificant cracks.
Make each and every item on the list an actionable task. This means no “get ready for the event” kind of tasks; instead, use “email the participants of the event”. Pro-tip: Use the comments and sub-tasks in Wunderlist to keep track of minute details. For instance, if you need to individually email a list of people, put each person as a subtask of the email task. Use comments to grab relevant links, passwords, etcetera.
I’m using Wunderlist because it makes my task management easier. Hopefully you find these tips useful to your task management. Let me know what you think on Twitter!
I’m more than excited to announce that I will be publishing a book soon that’s all about the work I do on a day-to-day basis with some incredibly creative people here at Whiteboard.
In the book, you’ll find ideas that I believe could change the way developers and visionaries work together, and I’m really excited to share it with you.
If you work at a creative agency, you’ve almost certainly experienced the phenomenon of personality difference that Hacking The Impossible is all about. The two polar creative opposites – The Developer and The Visionary – sit in their corners of the room, each with entirely different understandings of what it means to work. The developer believes in concrete structure and receives in equal portions nerd-ridicule and geek-cred; the visionary follows the latest fashion trends and seems to shift from one idea to the next, living in complete oblivion to the complexity of technology. The developer is often accused of being anti-social, closed-minded, or pessimistic, while the visionary is accused of having their head in the clouds, getting wrapped up in impractical or downright impossible ideas.
The truth, however, is that the powerful creative abilities of each of these polar opposite caricatures are held within their ability to be the extreme versions of themselves. The visionary holds keys to imagining the impossible things, and the developer’s job is to build the impossible.
This book is about two things: how to work better with people, and how to use those skills to think about problems in a new light. This new light illuminates the path to innovation, and reminds you that with the right people in the right room at the right time, the impossible can be achieved.
Don’t forget to sign up for the mailing list at http://hackingtheimpossible.com to receive periodic updates from me about the book!
As I’ve said before in collection one of this series, ideas are everywhere. Furthermore, I certainly don’t have time to make all of my ideas a reality. I want them to be real, and truly would use each and every one of these.
If you like one of the ideas and want to take it and make it a real thing, let me know! I’m not going to try to take a piece of your company (unless you offer and the deal is a good one), and I’m not going to sue you. I just want to hear from the people these ideas are influencing. It fuels me! Tell me on Twitter (@jcutrell) or email me at firstname.lastname@example.org.
Enough of the introduction – let’s talk about things that would make the world a better place, shall we?
How many services do you subscribe to? Sometimes I even forget how many I’m subscribed to. However irresponsible that may be, I certainly get a lot of benefits out of services. But I’d like to be sure that I’m spending my money wisely, which means two things:
Imagine a service that allowed me to lean on my personal service butler – who could do the research to find me savings and refine my list of services, consolidating and managing all customer service issues as my representative. On top of managing my services for me, they could also take cuts of my savings for themselves (I’d rather save 2 dollars and give one away than save none at all). What’s even more exciting in this? The opportunity for affiliate sales.
Pro tip/warning: Do NOT do this idea and take any and every affiliate deal that comes your way. Then the core competitive advantage and selling point – that you are my butler, and you’re on my side, is lost. Only take affiliate deals that you believe in. This is really true for all affiliate sales, too.
I’m a relatively healthy individual, but I’d like to be sure I’m doing everything I can to remain healthy.
I’d definitely pay for a convenient way to get professional medical advice without having to sit in a waiting room. Sometimes, I have a simple question about fitness, food, or behavioral patterns that I’d like answered, and I can’t really get that answer right away unless I ask Dr. Google. I’d much rather have a nutritionist that I can Facetime or Skype with, so that I can show them my pantry and ask them random health questions. Furthermore, they would know my medical makeup and family history, so they would be able to give me more personalized advice than something like Google.
Disclaimer – there may be a TON of HIPAA stuff standing in the way of this actually happening, or it could be as easy as just doing it – I don’t know. That’s your job to find out. However, this is the wave of the future – if you are an early builder in the field of remote medical, you’d be quite smart in my opinion.
Sure, there are plenty of subscription box companies, and some of them are awesome. But what I need to focus on is building my professional wardrobe in a consistent way. I also want it to match my personality.
(Note: I’m focusing on men because it seems like it’s the most obvious market for reasons I outline below, but perhaps there is an adjacent market focusing on women’s fashion. Have at it.)
Combine learning algorithms with sizes and fashion personality traits, and you have yourself a nice pipeline to serve men the fashion they need on a monthly basis.
If there are other men like me (I’d imagine I’m not THAT unique), then fashion isn’t always at the top of their priority list. Like many things, I and they are willing to pay to not have to make fashion decisions. I’d rather it be dependable and automatic. Build my wardrobe for me over the next few seasons, and do so with the proper flair, and I will definitely pay a monthly subscription fee. Maybe even a variable fee. Think about opportunities for upsell and product placement!
Go make this one happen, please.
I’m in search of a mentor. I’m also in search of mentees. The benefits of teaching and learning from other people are numerous, and we won’t detail them here. Instead, let’s focus on one simple fact: there is no platform dedicated to creating, building, and supporting mentor-specific relationships.
Imagine you create your personal profile. Talk about your income, your goals, and your skillset. Maybe even explain some of your personality traits.
Do the research to find out what mentor-mentee relationship dynamics work the best, and build your algorithms around those concepts.
Then, make matches. Find people who have financial goals and match them with those who have found success in their finances. Or, maybe more complex relational dynamics could play into the relationship, such as an extrovert teaching an introvert about self inclusiveness or confidence.
The opportunities here are in the data, of course, but also in the relationships that are built. Creating a company that births learning in whatever format is going to pay for itself a hundred times over.
Education is clearly a field that requires more energy and resources from all possible angles.
The need for a data-driven approach to personalized curriculum and educational planning could change the way schools work across the world.
Imagine, for instance, that the patterns in 90% of children who may have autism are present in a student. At what age is it detected that that child may be autistic? Perhaps young, but perhaps not. If there was a computer-aided analysis that helped determine the cognitive abilities of a child dynamically as they progress through their education, better decisions could be made for that child’s education.
This opens up not only the reactive scenarios, but also proactive scenarios such as cognitive research. If children demonstrably respond better to a particular curriculum, this becomes like A/B testing for education programs. Imagine the ability to start determining career paths earlier in life based on natural tendencies, or even based on seemingly unrelated personality or behavioral attributes a given student presents.
Furthermore, this would help provide a selection process for classroom placement, and could possibly even help reduce violence in schools by identifying children who need more specific psychological attention.
The ethics of this particular system are obviously the big question mark. The outlying statistics. What happens when the algorithm is wrong? Obviously, the answer to this question is to never trust the computer more than you trust reality. This is the future of education as well – highly personalized educational paths that are responsive to your cognitive abilities and behavioral patterns.
I hope you’ve enjoyed this second collection of ideas! The goal is to continue these installments, and hopefully continue to make better relationships with you, the reader. In the meantime, shout out and follow me on Twitter!
Fifth-degree black belt.
Rocket scientist. Triathlon competitor. Fighter pilot. Franciscan Monk. Astronaut. World-record holder. Five-star General. Firefighter. Navy SEAL. Everest scaler. Antarctic explorer. Olympian.
What comes to your mind when you read these titles?
For some, these titles were the answer to “what do you want to be when you grow up”, before they grew up. For others, these titles represent an obvious demand for respect. What’s invariably true is that none of these titles is easy to attain. In fact, quite the opposite; to earn any one of them, one would have to invest an enormous amount of energy and commitment.
What’s more – we attach a sense of elitism to these labels. Perhaps that’s why we wanted to be one of them when we grew up. We naturally have an appreciation for the difficult-to-attain. But why?
As designers, entrepreneurs, developers, etcetera, we often believe it is of utmost concern to make everything “simple.” We have taken Rams’ principle of “as little design as possible” and over-extend it to mean that anything difficult is evil.
This is not the case.
In fact, Rams’ idea of making something simple should be reframed: design should be easy to understand. Actions should be clear, but not always easy to accomplish.
Let’s take P90X as a ubiquitous example. If you haven’t heard of P90X, you probably don’t watch TV at 3AM… but if you do, you know Tony Horton quite well. He’s that guy reminding you how lazy you are, but also letting you know there’s a path to no longer being lazy via his infomercial.
It’s not an easy path. It’s not a short path. It will take a lot from you, but if you commit to it, a lot of other people who have committed and followed through show you proof that you’re likely to see results. You can get ready for the beach, but it’s going to take putting yourself through 90 days of hell.
I am in no way affiliated with Beach Body, but I find this phenomenon fascinating.
Why would somebody commit to something that is so difficult? Why would they pay a significant sum of money just to hear someone tell them to push themselves harder than they are comfortable pushing? Haven’t we learned that people only do things that are easy and obviously rewarding?
People have the capacity and drive to do hard things. We have that natural affinity to the hard-to-attain – an affinity to challenge that causes us to pick up the phone and order those P90X DVDs, not just because we want to lose our soda-and-Cheetos-weight, but because Tony looks us in our collective faces and gives us a challenge worth engaging.
I believe we have such an affinity to challenge for at least these three primary reasons.
I’ve been watching the College World Series this year. (In fact, it’s playing in the background as I write.) I’ve never watched baseball until this season, and it’s my new sports addiction.
We watch sports because we love competition and collective identity. We even mindlessly attach ourselves emotionally and face-paintedly to a team, without any logical connection, because we identify with competition and create an identity space for ourselves by joining in the highs and lows of fanhood. Why is so much energy, emotion, and resources put into a game? Because we fundamentally are wired for competition. We self-actualize by competing, giving definition to our place in humanity and in our individual communities by adding the dynamics that come with winning and losing, and the excitement of the tension of the game.
The psychology of Flow (as defined by Mihály Csikszentmihalyi) requires two things: a high skill level and a high challenge level. Furthermore (directly from the Wikipedia summary), flow requires these conditions:
- One must be involved in an activity with a clear set of goals and progress. This adds direction and structure to the task.
- The task at hand must have clear and immediate feedback. This helps the person negotiate any changing demands and allows them to adjust their performance to maintain the flow state.
- One must have a good balance between the perceived challenges of the task at hand and their own perceived skills. One must have confidence in one’s ability to complete the task at hand.
In other words, challenges aren’t really challenges if they are impossible, but they need to be at the edge of our skill set. “Flow” state gives us a sense of movement and achievement.
When we can compete with others, we understand who we are in relation to our competition. When we experience achievement, we naturally develop self worth. We recognize that we have done something significant.
Perhaps we have an inappropriate amount of value placed on simplicity. Maybe we should take a chance to challenge those engaging with what we create – to ask them if they are willing to do something harder. To invest in doing something: time, money, energy.
Did you set your pricing strategy based on making it easier for the user? Consider the worth your users attach to something they invest in versus something free.
Does your sign up form let anyone with an email address register for your application? Consider requiring users to justify their membership by asking them why they want the membership.
What classes are worth taking? What weights are worth lifting? What walls are worth climbing? Trails are worth hiking? Miles worth running? Time, money, energy worth spending?
Ask this question of yourself: Are you taking away the opportunity for your users to face a challenge worth facing, and trading it for “simplicity?”
What does this say about the worth you place on what you create? Most times, the most rewarding things require challenge. Open a conversation with your users. Be clear, and make it simple, but don’t lower the barrier to entry by making everything easy to accomplish.
This is going to be very difficult, but once you’ve gone through it, it will have been worth it. And we are here with you every step of the way.
Great things are done by a series of small things brought together.
– Vincent Van Gogh
Rule of Parsimony: Write a big program only when it is clear by demonstration that nothing else will do.
– The Unix philosophy
How many of your successes came from complex, massive projects?
The world is made up of simple things, and when we try to create our “big” ideas, we have a tendency to fail. The idea of making something simple does not mean making something easy – it means putting more concentrated attention into fewer details.
WhatsApp. A brilliantly simple concept. I don’t care to discuss the valuation – I care about the fact that it’s used and validated widely. I care about the fact that the design and conceptual approach worked, and all it does is… something small.
At Whiteboard, some of our most effective work has happened over the course of afternoon sprints. This happens because good ideas don’t necessarily rely on a complex network of supporting features, but stand alone. Good ideas often, perhaps almost always, directly address a small, simple problem.
This isn’t to say that we don’t give time to research and fermentation of ideas, but rather to say that we focus on a few ideas intently, and the execution of a solution often occurs very rapidly.
Building small means failure is less painful. Building small leads to a higher volume of ideas and more intentional, deep exploration of single ideas, leading to highly predictable outcomes. Building large, on the other hand, usually means a plethora of poorly executed remixes of previous ideas with little predictability.
Building small means your ideas can easily be combined. It means you can test earlier, and rebuild from ground zero with little to no loss, as the value of your efforts is on the knowledge, not the product.
When you build small, you build less maintenance overhead. It makes debugging easier. It makes testing easier. It makes marketing and the road to profitability clearer (maybe not easier). It makes scaling easier. Ultimately, the things that should be easier become easier with a smaller idea.
Because you have to be good at what you do. Really good. You have to win at making fundamental ideas come to life, because when you build small, there are no bonus features. When you build small, transparency and purity shove your work out into the open. Every small detail is in plain view, because there’s less to get lost in. If you build small, you take on a challenge of creating boutique, focused experiences that ultimately get at the core spirit of the problem you’re solving.
The challenge I present you with is to execute smaller ideas to perfection, and do so repeatedly. Small, beautiful, proper nouns are still in high demand, so make Small Things.
One thing I’ve been able to do in my writing career is… well, write. Perhaps the better way to describe this is to say that I have a knack for not getting stuck in writer’s block.
I didn’t realize this was a skill until a coworker recently asked me about my writing process, and inquired into how I get from zero to finished without many hitches.
(He should see how many unfinished articles I have in my Svbtle queue, but nonetheless…)
I started explaining my process. Usually, my ideas come from a conversation (as an example, see the article you are currently reading). Next, I write what I’m thinking.
I don’t marinate on the idea for very long. I don’t try to fully construct my argument. I don’t map out the sections. I just write, unadulterated and usually raw.
Most of the time I make many references to things that others don’t understand. I’ll make some strange comparisons and synthesize fairly obscure meaning out of thin air. But I write.
Then, I go back, check my headings, rewrite the things that don’t make sense, and if something good comes out? Publish. Iterate.
The truth of the matter is, so many people get caught up on their inability to write cohesively. To write something compelling. We all think a major amount of research is necessary, probably because we’ve been poisoned by academia to believe our own thought isn’t legitimate – that we can only speak from anecdote.
But no one is grading these papers. People read anecdotes. You don’t need to formulate the perfect argument every time you sit down to write. Instead, you absolutely, without fail, must tap into some kind of core human emotion inside of you, and let that emotion inform the flow of your words. Perhaps this is why my best writing comes from conversational topics. My emotions are peaked in conversation, and things that move my emotions are often likely to also move others.
There’s no pride in that necessarily – we are human. Emotions are powerful, and starting your writing in emotion is perfectly viable.
Of course, that doesn’t mean you shouldn’t edit. And edit again. It also doesn’t mean you can rely solely on emotional appeal to prove your argument.
This isn’t about whether or not emotion is a viable alternative to logic or reason, as it certainly isn’t. Emotion guides you towards intuition. When you tap into emotion, words become fluid, and writer’s block seems to stay at bay. You stop second guessing and examining the idea – practices which kill your output – and instead you focus on the fact that you have something to say. Ultimately, if you are a writer, having something to say is the most important skill you can achieve.
Think of your writing as an architect thinks about a new building plan. If you first approach your writing by constructing the technical requirements, toiling over the debate-style point-by-point inspection, you are effectively trying to build the schematics for a building first. Instead, you should cast your vision for the building by painting what you feel it should be. The details of that approximation are fleshed out in editing phase.
Write without the rules in mind. Contradict yourself. Commit every logical fallacy in the book. Allowing your human tendencies to be present in the first phase of writing is incredibly important.
I strongly believe the reason this works is because “writing” isn’t one discernible practice. Instead, it is a collection of practices that should be treated as separate, distinct skills that are combined into a singular super-skill.
If you can do the three of these things well, I believe you can write well. What’s more, it takes a massive amount of fluid output to be able to effectively research and edit. If you are experiencing writer’s block, ask yourself these questions:
Answering these questions should help you find a shift in thought that will put you back in the output stage. Never write without authority. Don’t trade emotion for logic. Write with your feelings. Paint your buildings first.
I recently encountered an interesting situation with a client. We were talking on the phone about a priority list of features they need on a platform we built; a while into the conversation, they mentioned that they felt like they had already told me all of the problems they were listing.
I was somewhat confused and surprised, because the problems they outlined seemed new to me. Then it hit me.
They had asked for particular features in response to their business problems.
The truth is, business problems require solutions. But it is our job as designers and developers to determine the most usable, maintainable, and effective solution for the platform and user scenarios.
Your clients may often ask you to implement a specific feature. Instead of nodding and pounding on your keyboard, talk about the root problem. Figure out what it is they experience day to day – get a true intuition for the problem, not the desire. Then, and only then, devise a solution better than anything they could do. It’s not their job to solve their own problems. They hire you to do that.
So encourage your clients to share their problems instead of their solutions. This kind of communication is key to effective long-term solutions.
As for the client, we now have a regular call scheduled for them to explain the problems they are experiencing. I then will take their issues and solve them, piece by piece.
Recently, I had a fantastic new customer experience at North Shore Chiropractic & Rehab here in Chattanooga.
Let me preface this: I have absolutely no incentive from North Shore Chiro to share this story, and this wasn’t prompted by them in any way. Truly, this is intended to encourage you to consider how you approach customers, not to promote North Shore Chiropractic.
It’s not all about experience, certainly. At the end of the day, your software-as-a-service has to do whatever the software part is, not just look pretty and make you feel good.
That being said, experience is certainly incredibly important, beyond the buzz. I don’t go to a chiropractor for the experience though.
See, I go to the chiropractor because I have general back pain and want to receive some training on how to improve my movement, posture, and health habits. If I can get that out of the chiropractor, he doesn’t have to be my friend.
Which is why it was so cool that my new chiropractor focuses so much on experience, and the new customer process.
You see, it isn’t really specifically difficult for a chiropractor to go above and beyond his competitors in this area. Few in-person businesses don’t really have much of a positive experience up front, especially waiting rooms. You fill out forms, you wait in line, you give up your insurance card… It’s not difficult to beat that. But it does take a concerted decision to do so.
North Shore Chiro made that effort. I got a tour of the facility, a gift, and a personal, lengthy consultation with the chiropractor. Not only that, but everyone in the building already knew my name the first time I walked in the door. On return visits, I receive free drinks and personal service similar to the first visit. My chiropractor knows my birthday, and thus my age. It’s simple, but you know what? I appreciate that effort. He doesn’t have to be my friend, but it doesn’t hurt that he acts like my friend.
How are you treating your new customers? How are you making incredible, unique, above-average experiences for your new customers, regardless of what you do?